2009 Year End Contest Rules

Entry Deadline: TUESDAY, FEBRUARY 2, 2010, at NOON eastern standard time (02/02/2009)

The 2009 rules contain changes. Please read the rules carefully and contact the contest chair with any questions:

AJ Mast, Contest Chairman
317.727.9251
Email – aj@ajmast.com

Index:

I. Statement of purpose VI. Judges
II. Eligibility VII. Schedule
III. General rules VIII. Electronic file entry requirements
IV. Categories IX. Entry by Web upload
V. Awards

I. Statement of purpose
The purpose of the INPA annual news photo contest is to promote excellence in news photography; to persuade the general public that news photographers are instrumental and important in the reporting of news and the recording of daily life in their communities; to teach beginning photographers about photojournalism; and to help working news photographers improve their photo-reporting abilities.

II. Eligibility
A. INPA members in good standing are eligible to enter the contest. A member in good standing is someone who has paid his or her dues and lives in Indiana or works for an Indiana-based news organization.

B. Photographs taken or initially published between January 1 and December 31 of the year proceeding the contest are eligible for entry in the contest. (Exception: The John Ahlhauser Award photos may be taken over a number of years.)

C. All entries must be the work of only one person. (Exception: The John Ahlhauser entires)

D. Entrants certify that they practice ethical photojournalism, and subscribe, whether an NPPA member or not, to the principles outlined in the  NPPA Code of Ethics

III. General rules
A. This is a electronic contest, with the exceptions of The Ahlhauser Award, which can be presented in physical form.

B. A contestant is limited to a total of 30 single entries, and a total of 20 entries in portfolio. A multiple counts as one entry.(An entry in POY, The John Ahlhauser category, the Sports Portfolio and the Community Awareness Portfolio do NOT count toward the 30-slide limit.)

C. A picture can only be entered in one individual category.
Exceptions: A single can be pulled from a picture story, the community awareness portfolio, or the sports portfolio and entered in a different category; parts of an Ahlhauser entry which were shot in the preceding calendar year are eligible for other categories.

D. A contest entry form must be completed by each entrant prior to uploading an entry.

E. Classification is the responsibility of the entrant. Contest officials will not reclassify entries during the contest.

F. Caption information is required and must be attached to the image via the IPTC field. PhotoMechanic is highly recommended for this, however Photoshop or any standards compliant IPTC editor will work.

G. Each entry must contain the following information in these IPTC fields:

  • Category: – Category Code:
  • gnn = General news spn = Spot news
    fea = Feature pic = Pictorial
    spa = Sports action spf = Sports feature
    ill = Illustration ppy = Portrait/personality
    nes = News story fes = Feature story
    sps = Sports story spp = Sports Portfolio
    poy = Portfolio caa = Community Awareness Portfolio
    jaa = The John
    Ahlhauser Award
  • Photographer/Creator/Author: – who took the photo
  • Source: –Publication or Employer
  • Title/Authors Title: – Email address of Photographer
  • Caption: – The information about the photo. NOTE: On picture stories, an introductory paragraph about the story will need to be added in this field before the caption.
    Photographers name nor Publication should appear in caption.
screenshot102.jpg Any electronic image that is received that does not meet the IPTC standards, or does not have the proper IPTC caption information electronically attached will be disqualified.
Example at left is from Photo Mechanic, though Photoshop or any compliant IPTC editor will work.
Click and do a “Save Link As…” for
Downloadable default IPTC XMP file for Photo Mechanic or Photoshop

H. Deadline: All entries must be uploaded by the date given in the cover letter. Deadline extensions will not be given. Late entries will not be accepted.

I.Contestants who do not follow the rules will be disqualified.

J. The INPA will take every precaution in handling entries, but cannot be responsible for loss, damage, or non-receipt of entries.

K. No materials (including disks) will be returned, they must be picked up on contest weekend.

L. Judging is open, which means spectators are invited to watch and listen as the judges make their determinations. Spectators must not talk to the judges or make loud comments, which could be overheard by the judges. After each category is judged, spectators are encouraged to ask questions and discuss the category with the judges, only in general terms. Discussion of specific images should be held untill all judging is complete.

M. The judges must award a first, second and third place in the individual categories, and a POY & second and third place in POY, a first and second in Community Awareness, and at least a first in The Ahlhauser Award and Best Use of Pictures. Sports Portfolio will have a first, second and third place. The judges may award as many Honorable Mentions in a category as they wish.

N. Screen grabs from a video stream are not eligible for the still photo competition.

O. In all categories, a minimum of 3 photographers must enter for that category to be judged.

P. The following applies to all categories except Illustration: The content of an image must not be altered. Only retouching which conforms to currently accepted news industry standards, and is able to exist in the frame work of the NPPA Code of Ethics, is allowed. The Judges may disqualify images they feel go beyond the allowable limits and  may at their discretion request the original, unretouched file.

IV. Categories

A. Portfolio
This category, which determines Indiana News Photographer of the Year and second and third place POY, is a body of work by one photographer from the previous year, showing photographic excellence, versatility, technical quality, and originality.
Requirements:

  • A portfolio may contain no more than 20 entries. A story or essay counts as one entry.
  • A portfolio must contain at least three categories of the competition, one of which must be general news, spot news, or news story.
  • Portfolios are judged on the basis of photographic excellence, subject matter, versatility, technical quality, and originality.
  • Portfolio images will NOT be broken down into individual categories. If the portfolio contains an image or story, which the contestant wants to enter into individual categories, separate images must be made and entered.
  • Images can be arranged in any order but picture stories MUST be last.
  • Portfolio is a still photo only competition

B. Individual Categories

  1. Spot news- A picture of an unscheduled event for which no advance planning was possible and a picture taken in the course of daily coverage. Examples: fires, accidents, and local natural disasters.
  2. General news- A picture of a scheduled political, social or cultural event for which advance planning was possible. Examples: demonstrations, staged entertainment and promotional events.
  3. Feature- An un-posed photo that celebrates life. Respect for the dignity of the subject is important.
  4. Pictorial- Photo which exploits the graphic, aesthetic qualities of a subject with emphasis on composition and creativity, and a graphic image that expresses beauty, tension, harmony, chaos and other abstract concepts through composition, tonal and color relationships more than through human interaction. NOTE: Radical darkroom, computer and electronic alterations of an image are not allowed in this category.
  5. Portrait/personality- A picture of a person that reveals the essence of the subject’s character.
  6. Sports action- A photograph that increases understanding and appreciation for individual and team sports. Emphasis is on athletics and the commitment it takes to compete.
  7. Sports feature- An unposed sports-related photo that celebrates the role athletics play in the lives of amateur and /or professional athletes and fans. Example: reaction, sidelines, etc.
  8. Illustration (Editorial, Food, and Fashion)-A non-reportorial photo produced from a preconceived idea and intended to dramatize a concept or a photo, which deals with food or fashion.
    Note: Illustration is the only category in which sandwich negatives or other radical darkroom or computer alterations are permitted.

C. Multiple categories

  1. News story- Story, series, or sequence of a spot or general news event as defined above.
  2. Feature story- A candid story or essay that celebrates life. Respect for the dignity of the subject is important.
  3. Sports story- A Story or essay that increases understanding and appreciation for individual and team sports and/or the role that athletics play in the lives of amateur and/or professional athletes and fans.

Requirements:

  • Entries in multiple picture categories should consist of at least three, but no more than 12 photographs.
  • Stories should be edited to reveal a story line or point of view and should be arranged in a sequence, which helps them communicate their message.
  • If a story contains an image, which the contestant wants to enter in another category, a separate image must be made and entered.
  • Only one image per file is allowed. (Multi-images saved as one JPEG photo is not allowed).
  • The introductory paragraph about the story (see entry preparation below) will be read aloud to the judges, but captions for individual images will only be read if the judges request it.
  • A title slide, containing a short introduction to the entry, may be the first file in a multiple entry, this will not count against the 12-image total.

D. Community Awareness Portfolio: Shall consist of a body of work that demonstrates an unusual understanding of and appreciation for everyday life. Entries must have been produced entirely within the photographers home community. The purpose is to encourage greater attention to the small events in life, which often are overshadowed by the news of the day, and to celebrate those photographs that remind us that the world turns mostly on the work and dreams of the common woman and man.
Requirements:

  • A maximum of 15 images can be entered.
  • All photographs must have been taken, or initially published, between January 1 and December 31 of the proceeding year.
  • The portfolio may contain individual photographs and/or stories and essays.

E. Sports Portfolio: This portfolio must show versatility in shooting action and feature sports.
Requirements:

  • A maximum of 12 images may be entered and can be a combination of sports action and sports feature.
  • Only single images are allowed and at least four different sports must be represented.
  • No picture stories allowed in this category.
  • Only one sports portfolio entry per entrant.

F. The John Ahlhauser Award
This award, formerly the INPA Understanding Award, is named for Dr. John Ahlhauser, a past president of The National Press Photographers Association, former staff photographer at the Milwaukee Journal, and retired professor of photojournalism at Indiana University in Bloomington, Indiana.
We are looking for photographs, which help us to better understand each other and ourselves.

This quotation expresses the underlying theme of the Ahlhauser Award:


“. . . Barney (Cowherd) told me what a photographer is a man with a camera who loves people and tries to make them feel for one another.”
–Bill Strode, from Preface to BARNEY COWHERD, PHOTOGRAPHER, copyright 1973 by The Louisville Courier-Journal and Times.

This category encourages in-depth and long-term projects, which help us to better understand each other and ourselves.
The work can be compiled over a number of years, can be presented in any form, and can be a team effort.

  • The category is loosely structured.
  • An entry may consist of one photograph or many related photographs taken in one year or over a number of years.
  • The work does not have to be published.
  • Two or more photographers may work as a team on an entry.
  • The entry may be a newspaper or a magazine clip, a mounted print or prints (all prints must be mounted), a book, or whatever form the photographer feels is the best way to present his or her work.
  • In the case of clips, books, and other media where the photographer’s name appears, the name must be removed or covered.
  • This category is totally separate from the traditional INPA contest and has no bearing on the selection of INPA Photographer of the Year.

Entries in this category will be kept intact and will not be judged in other categories. If a contestant wishes to enter a portion of his or her Ahlhauser entry in the traditional contest, he or she may do so by making and entering separate images. Please note, however, that any image or story entered in the traditional contest must adhere to its rules.
All electronic images in this entry are to be places in a folder. This folder is to be named using the naming scheme explained in section VIII-C
Note: When entering the Ahlhauser category with a digital entry please use the same numbering system as with the POY entries. This again ensures the correct sequence.

V. Awards

All awards are contigent upon sponser participation, and financial soundness of the INPA.

A. Photographer of the Year will, funds permitting, receive a traveling trophy and a plaque. If a photographer wins POY two consecutive years, the traveling trophy will be retired to him or her.

B. Runner-up Photographer of the Year, Community Awareness, Sports Portfolio, Clip Contest, and Best Use of Pictures by an Indiana Newspaper winner will each receive awards.

C. The winner of the John Ahlhauser Award will receive an award .

E. Tommy Wadelton Award
The Tommy Wadelton Memorial Award is given each year to a still photographer who has helped photojournalism in Indiana by his or her service to the Indiana News Photographers Association.
The award is named in memory of Tommy Wadelton, The Indianapolis Star Magazine photographer, who died of a heart attack in 1974 at the age of 47.

VI. Judges
The contest will have three judges, selected by the contest chairman, with the help of the contest committee.

VII. Schedule
A. All still judging will take place on the Saturday of contest weekend. The schedule will be determined by the number of entries.

B. Portfolio judging to determine POY will be judged last.

C. The judges will give a presentation on Friday evening.

VIII. Electronic file entry requirements
A. FILE SIZE
All entries MUST be JPEG format with IPTC standard captions and file information. Files should be sized no larger then 2000 pixels (10-inches at 200 dpi) on the longest side. Files should be JPEG’s at a compresion level of 8 or 9 (High). The committee reserves the right to downsize and recompress any image that is found to be oversize.

B. IPTC/CAPTION INFORMATION

screenshot102.jpg Any electronic image that is received that does not meet the IPTC standards, or does not have the proper IPTC caption information electronically attached will be disqualified.
Example at left is from Photo Mechanic, though Photoshop or any compliant IPTC editor will work.
Click and do a “Save Link As…” for
Downloadable default IPTC XMP file for Photo Mechanic or Photoshop

IPTC Field should be filled out as follows:

  • Category: – Category Code:
  • gnn = General news spn = Spot news
    fea = Feature pic = Pictorial
    spa = Sports action spf = Sports feature
    ill = Illustration ppy = Portrait/personality
    nes = News story fes = Feature story
    sps = Sports story spp = Sports Portfolio
    poy = Portfolio caa = Community Awareness Portfolio
    jaa = The John
    Ahlhauser Award
  • Photographer/Creator/Author: – who took the photo
  • Source: –Publication or Employer
  • Title/Authors Title: – Email address of Photographer
  • Caption: – The information about the photo. NOTE: On picture stories, an introductory paragraph about the story will need to be added in this field before the caption.
    Photographers name nor Publication should appear in caption.

C. FILE NAMES
Each image will be labeled as follows: Category, underscore, photographer’s three initials, first letter of their city, underscore, entry number in multi-photo category (for picture stories only starting with 01 not 1), underscore, short slug, ending with a .jpg. All file names are to be in lower case. Underscore ( _ ) is the only non-alpha/numeric charecter allowed in filenames.

NOTE: Placement of the number on multiple categories is essential to keeping the order you prescribed. It is important to note that computers recognize the number 0 before the number 1. So writing 01 with your first frame is essential.

The category code for the beginning of each file is the same as the IPTC category code above.

Each SINGLE category entry is to have a unique slug, no duplicate slug names allowed per category. SINGLES should not be in folders.

  • Example: For a Portrait/personality photo: ppy_kehf_01dunk.jpg
  • ppy = Portrait/personality
  • kehf=photographers initials and first letter of their city (in this case, f is the letter of the city).
  • _01= for entry #1. for entry #2 it should read _02, etc…
  • dunk = short slug chosen by the photographer
  • .jpg = is the mandatory suffix to be placed at the end of the name to designate that it is a JPEG format photo

MULTI-ENTRY CATEGORIES
An introductory paragraph about the story will be included in the caption field on the first image of all multi-entries. Please put the introductory paragraph first and then the caption for the first image. This will allow more space for the intro paragraph. Try to keep it to two or three sentences. The first entry will be the _01 entry.

PORTFOLIO ENTRIES

Numbering of the portfolio entries must start with the first image with 01 and continue consecutively through the last image of the last picture story. Lets say you have 12 single images and two stories (one story with six images and another with 10 images). Your singles are numbered 01, 02, 03…and your last single is 12. Your first story will be as follows: 13, 14, 15, 16, 17, and 18. Your second story will be 19, 20, 21, 22, and so on. The POY entry must be numbered this way to ensure the correct sequence. You may arrange this body of work in any order you see fit, but stories must be last.

FOLDERS
All images in any multi-entry categories are to be placed in a folder. This folder is to be named using the above category codes, photographer’s initials, and first letter of their city. For categories that allow more then one multi-entry, a folder should be made for each entry, followed by a slug.
Example: caa_kehf would be the folder name for Community Awareness Portfolio

SPORTS PORTFOLIO

In the below example, Sports Portfolio category, the files could be named as follows:

A folder called spp_mefi contains pictures called:
spp_mefi_01dunk.jpg
spp_mefi_02shoot.jpg
spp_mefi_03cry.jpg
spp_mefi_04hit.jpg
spp_mefi_05slide.jpg
etc..

PICTURE STORIES

For categories where multi-group entries are allowed, such as News Story, the slug should remain the same, and only the number (_01, _02, _03, etc) should change. In these categories, a number is to be placed to the right of the four letters to designate the entry number. For example, The first entry in “News Story” would be 1, and the second 2, third would be 3, etc. A sample entry would look like:

ENTRY #1 – placed in a folder called ns_mefi1_hope
nes_mefi1_01hope.jpg
nes_mefi1_02hope.jpg
nes_mefi1_03hope.jpg
nes_mefi1_04hope.jpg
etc..

ENTRY #2 – placed in a folder called ns_mefi2_fear
nes_mefi2_01fear.jpg
nes_mefi2_02fear.jpg
nes_mefi2_03fear.jpg
nes_mefi2_04fear.jpg
etc..

ENTRY #3 – placed in a folder called ns_mefi3_retire
nes_mefi3_01retire.jpg
nes_mefi3_02retire.jpg
nes_mefi3_03retire.jpg
nes_mefi3_04retire.jpg
etc..

HYPOTHETICAL ENTRY

screenshot104.jpg

Here’s how a hypothetical entry might look….

Mary E. Foreman is from Indianapolis, so her photographer’s code will be mefi. Her submission to the contest consists of nine single picture category entries, two news picture story entries, and Portfolio (POY) entry. She prepares and captions her files and names them:

Entries are in a folder named mefi

Singles:

spa_mefi_goal.jpg
spa_mefi_hit.jpg
spa_mefi_run.jpg
gnn_mefi_club.jpg
gnn_mefi_dance.jpg
gnn_mefi_love.jpg
spn_mefi_fire.jpg
spn_mefi_shooting.jpg
spn_mefi_stab.jpg

Stories:

Story one placed in a folder called ns_mefi1_hope
nes_mefi1_01hope.jpg
nes_mefi1_02hope.jpg
nes_mefi1_03hope.jpg
nes_mefi1_04hope.jpg
nes_mefi1_05hope.jpg
nes_mefi1_06hope.jpg

Story two placed in a folder called ns_mefi2_life
nes_mefi2_01life.jpg
nes_mefi2_02life.jpg
nes_mefi2_03life.jpg
nes_mefi2_04life.jpg
nes_mefi2_05life.jpg
nes_mefi2_06life.jpg

Portfolio:

Placed in a folder called poy_mefi
poy_mefi_01hit.jpg
poy_mefi_02fire.jpg
poy_mefi_03death.jpg
poy_mefi_04happy.jpg
poy_mefi_05sad.jpg
poy_mefi_06hope.jpg
etc…

IX. Entry by Web Upload

After preparing your entries you should enter using the web upload instructions below.

UPLOADING YOUR ENTRY

If everyone waits till 11:59am on deadline day to upload entry, we might have a problem. So PLEASE enter early and do not procrastinate to the end.
Your entry folder (mefi in the exapmple) must be zipped before Uploading.

Mac: Control Click and hold on the folder
Select: “Creative Archive of ¦”

Windows: Right click the folder of entries

Select “Send To¦”
Select “Compressed (zipped) Folder”

This will create a folder, in the same place as the original, named the same as the original, but ending in .zip.

Entry has closed for the 2009 Contest.

After filling out entry form and hitting submitt, you will directed to an upload page for your entry. Do not fill out this form until your entry ZIP file is ready to go.

ENTRY BY CD IS NOT ALLOWED, we will only accept uploaded entries.